Holden Event Management
Expert Planning for Exceptional Events
Our Services
Conference and Event Management
Our company specializes in providing comprehensive conference and event management services for clients in various sectors, including non-profit organizations, government agencies, corporate entities, and educational institutions. With our expertise and experience, we ensure the success of events, large or small, by handling every aspect of the planning and execution process.
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Whether you are planning a conference, seminar, gala dinner, or any other type of event, our services are designed to alleviate the stress of planning and execution, allowing you to focus on achieving your objectives. Contact us today to discuss how we can assist you in creating a memorable and impactful event.
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Venue Management
We work with our clients to provide venue management services for events, from finding the perfect venue to navigating complex contract negotiations. Our team understands that the venue is a critical factor in the success of any event. Therefore, we take a strategic approach to managing the entire process to ensure a seamless and memorable experience for attendees.
Venue Selection and Negotiation
One of the most significant decisions in event planning is choosing the right venue. Our team works with clients to identify key factors, such as budget, location, and capacity, to identify suitable venues. Once we have identified potential venues, we initiate price negotiations on behalf of the client to secure favorable terms and conditions. Our team has extensive experience negotiating contracts with venues, and we will work tirelessly to ensure the best possible outcome for our clients.
Logistics Management
Once we have a confirmed agreement with the venue, our team gets to work on managing all logistics. We will coordinate with the venue on critical aspects such as scheduling and availability of space, audiovisual equipment, room layouts, and catering. Our team ensures that all requirements for the event, including technology, room design, and seating arrangements, meet clients' needs and expectations. We also act as a liaison between the client and the venue, providing constant updates and adjustments until all the details are finalized.
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Sponsor and Exhibitor Management
Our company provides services for managing event sponsors and exhibitors, ensuring a successful and mutually-beneficial partnership between organizers and participants. We understand the significance of sponsors and exhibitors in enhancing the overall event experience and generating valuable opportunities for networking and business growth. With our expertise and dedicated approach, we ensure that sponsors and exhibitors receive optimal visibility and return on investment.
Sponsorship Management
Our team works closely with event organizers to identify potential sponsors and develop attractive sponsorship packages. We manage sponsor relationships throughout the event, providing ongoing communication and support. Our goal is to help sponsors achieve their marketing and branding objectives while enhancing the event experience for attendees.
Exhibitor Management
We understand the importance of a well-curated and engaging exhibition area for event attendees. Our team works with exhibitors to understand their specific requirements and ensure their needs are met. We handle the logistics of booth allocation, setup, and dismantling, ensuring a seamless experience for exhibitors.
Relationship Building and Engagement
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Registration Management
Our company offers professional event registration management services to help our clients of all sizes seamlessly organize and execute their event registration process. We understand the importance of optimizing this critical stage of event planning to ensure a smooth registration experience for attendees and event organizers alike.​
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Registration Platform Set-up
Our team will work with you to select and set up an event registration platform tailored to your specific event requirements. We work with a variety of platforms that include features such as attendee information capture, payment processing, registration tracking, and reporting and analytics.
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Customized Registration Process
We recognize that no two events are alike, and we'll help you to create a registration process that is customized to your event's needs. This includes determining attendee fees, setting up event sessions and schedules, and creating a smooth and user-friendly registration process.
Promotion and Marketing
We assist in promoting the event and driving attendee registration through targeted marketing campaigns, social media promotion, and email marketing.
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Onsite Registration Support
Our team provides onsite support for event registration, including attendee check-in and on-site registration management.
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Data Management and Reporting
We provide real-time data and analytics on your event registration progress, including attendance numbers, attendee demographics, and registration revenue.
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Event Budget Management
Our company offers comprehensive event budget management services to help our clients plan and execute successful events within their desired budget constraints. We understand that managing event finances can be overwhelming and time-consuming, which is why we provide our expertise and support to ensure our clients have a clear and accurate understanding of their event finances from start to finish.
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Planning an event without proper budget management can lead to unnecessary financial stress and potential setbacks. Contact us today to schedule a consultation and let our experienced team guide you in effectively managing your event budget. With our support, you can focus on creating a memorable event while staying within your financial objectives.
Budget Planning
Our experienced team will work closely with our clients to create a detailed and realistic budget that aligns with their event goals and objectives. We take into account all potential expenses and identify areas where cost savings can be realized.
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Financial Reporting
We provide regular financial reports that clearly outline the event's financial status. These reports include a breakdown of expenses, income, and overall budget performance. This allows our clients to make informed decisions and adjustments as needed.
Expense Tracking
We offer efficient expense tracking systems that allow our clients to monitor their expenditure throughout the event planning process. This ensures transparency and accountability, enabling timely adjustments to stay within budget.
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Post-Event Evaluation
After the event, we conduct a comprehensive evaluation of the budget performance and identify areas for improvement. This analysis helps our clients refine their budgeting strategies for future events.
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Event Website and Social Media Management
At Holden Event Management, we don't just manage events, we also specialize in website and social media management. To us, it's all about creating an unforgettable experience and we believe social media and website management are essential elements for a successful event. Our team has years of experience and we are passionate about finding innovative and unique solutions to make your event stand out.